Office space: 5 tips for keeping organized storage
Your office space can get truly disorganized without much effort. After all, over the course of regular work activities each day, stacks of files and other miscellaneous items can grow. You must find a way to manage the chaos and to provide organized structure to it if you want to maintain a productive work space. These tips will help you to better organize your office storage areas.
Spring Clean Regularly
Before you can place any new items in storage containers, you must sort through the items that are currently being stored. Remove unnecessary items, and dispose of them properly. Consolidate storage containers as needed. In addition, spring clean your work areas, such as your desk and workroom.
Cluster Like-Items Together
This step may have resulted in a pile of new items that you need to add to your existing office storage spaces or containers. Before you begin packing more items into bins, boxes or filing cabinets, spend time clustering like-items together. This will help you to better organize your storage system.
Decide on Your Storage Containers
You can then purchase storage bins, boxes and other containers from Quantum Storage or another similar retailer based on the types and quantities of items that you need to store. Remember to properly label all boxes, bins and files so that you can easily locate stored items if a need arises. It is best to use permanent marker, and think about creating a color code system for improved organization.
Think about Discard Dates
Another thoughtful idea is to add discard dates to some of your items. For example, you may need to keep financial records for seven years for tax reporting purposes. Add a discard date for those documents in year eight. This way, when you do spring cleaning several years from now, you can easily identify documents that you can safely discard. Maintaining organization is more simplified with this simple step.
Think about Off-Site Storage
If you have more items in your possession than you have available space to store them, use an off-site storage unit. These units are available in a full range of sizes to meet your needs and to accommodate your budget. Using off-site storage can provide you with more usable square footage in your office.
Organizing your office space and keeping it organized can be a challenge. Setting up a great organizational system up-front is an important first step to take. Ensure that you regularly review your stored items to remove unnecessary items.