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How can you recognize the most efficient Managed Print Services Provider?

Gaining complete visibility and taking control over the entire printing job is an important requirement for all the business organizations in the present scenario. It’s true that in order to run a business successfully, you need to follow certain practices religiously and it is one of those practices

Gaining complete visibility and taking control over the entire printing job is an important requirement for all the business organizations in the present scenario. It’s true that in order to run a business successfully, you need to follow certain practices religiously and it is one of those practices. Keeping a check of the printing activities and monitoring those closely help a business owner not only save a great deal of money but also boost up the productivity to a significant extent. This is why businesses these days prefer to opt for managed print services wherein they can rest assured of the proper monitoring and management of organizational printing jobs. Moreover, these service providers also help ensure environmental sustainability and document security.


While it’s customary for a reliable service provider to provide you with all the essential services, it’s important to check the details well in advance from your end. While signing the deal with a service provider, make sure you are assured of their credibility. Here is a checklist of factors following which you will be able to figure out whether or not a service provider is going to provide you with all your requirements –

• How do they proceed? – First off, you need to check with them how exactly they are going to deal with your business requirements. It’s advisable to analyse the overall printing agenda of your business and then come up with some tailor-made solutions. They should conduct a minute and up-front assessment so that they can understand the existing printing architecture properly. Remember the fact that they should monitor, manage and optimize the entire print output environment thoroughly.

• Are they ready to customize? – Although there are certain basic solutions that are applicable for all businesses, your business must have some unique requirements. Figure out if they are willing to recognize that requirement and provide you with the relevant solutions accordingly. Make sure they are ready to figure out the potential problems and ensure the supplies according to your exact business requirement. Ask if they will provide you with a definite roadmap following which you will be able to reduce the type and number of printing devices that are being used currently.

• How are they going to improve your business? – The service provider should help you reduce the environmental footprint by ensuring less energy consumption and less paper prints. They should also make it a point to improve the business processes so that you can save both money and time. It’s customary for a reliable service provider to ensure secure and easy printing access for your mobile workers. Also check if they will help train your employees regarding MPS so that they can experience a smooth transition through change management.

These are some of the most important factors following which you will be able to find the most reliable MPS provider. Be sure to check if they offer IT integration and network management. If required, you can also check if they have a proven track record of deploying the managed print services successfully.

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Stories by RicohIndia