July 26, 2017
Project collaboration is nothing new in the corporate sphere. Businesses of today are focused on profit and expansions like never before, meaning that failure and downtime are not an option.
With such huge focus on performance, many new and uninitiated businesses struggle to find their footing in the collaborative corporate scene. No one seems to know why their competitors have bigger profits than them, often turning to their products rather than internal organization. Just like students who are looking for help with homework, entrepreneurs have been looking for ways to make ends meet and collaborate more closely with their staff.
Before going through the benefits of collaboration tools, we need to understand what those tools actually are. They allow us to work together on a single project from multiple departments and angles.
Tracking a project takes more than telling each person what to do. It’s about tracking each team member’s progress and helping them along the way. It’s much more productive to track members and workflow through dedicated professional and educational tools such as Asana or Google Sheets rather than focus on chalkboard notes and scribbles in your notepad.
Ease of access
What makes collaboration tools so different from team meetings and office visits is the ease of access. You can use any device to access your tool of choice and see how your team is performing. There is no need for formal meetings and overlong conversations about what to do next.
Many of the collaboration tools have dedicated Android and iOS applications that allow you to access every project on the go. An example of this would be someone who does professional writing for a living and needs to use an app to quickly contact his coworkers. Having such access is essential in boosting your productivity and making sure that everyone knows what they are doing, no matter the niche you operate in.
Having to talk to each of your coworkers about a particular project can be excruciating. Depending on the complexity and length of your project, there will be numerous revisions when it comes to job delegation and individual responsibilities.
Using a collaboration tool to access each person’s job description and add or modify responsibilities is easier than finding them offline and talking to them. Worse yet, imagine all the trouble that turns up when the rest of your team is misinformed or receives old information about who is supposed to do what. Even if you are in charge of something rudimentary such as writing for money, it’s important to stay up to date with your team. This is what collaboration tools are mainly used for, as job delegation has always been a stressful topic for project teams.
Evaluations & Upgrades
Given the fact that more and more companies tend to completely change their missions and goals, it’s important to stay in touch with the past. Collaboration tools will always allow you to access previously completed work and extract data that can be used in the future. Learning from past mistakes and making sure that successes are repeated is the best way in which you can use your newly-discovered tool.
Upgrading your workflow and training your team to work faster and more efficiently based on their previous experience is also an option. One such example would be custom writing and all the requirements that come with it. There are no limits when it comes to extracting evaluations and learning from the work you did beforehand.
Shorter turnaround times
Becoming a top-tier entrepreneur is all about working fast. Collaboration tools are designed in a way that allows you to bypass any and all interferences when it comes to project downtime.
The intuitive interface that you design with your team will make sure that everyone knows exactly where to look for information, their delegated work and where to upload finished files afterwards. Like in any business, time is money, and using such a tool will make your coworkers work faster and more efficiently day-to-day. Don’t be afraid of investing into the future; however much you have to pay for your preferred collaboration tool pales in comparison to the profit you will make down the line.
Savings & Investment
The most important part of keeping a business running is being in the positive at the end of each fiscal year. Using a dedicated online tool for your project management will create huge savings for your company. Not only will you stop using rudimentary ways of communicating internally but also create new pipelines for collaboration.
Savings will also come from satisfied clients and customers who return your professionalism and punctuality in the same vein, ensuring that your company has a strong word of mouth. You can use the savings you have made to further invest into company development or train your staff to become even more proficient in the chosen tool.
By using collaboration tools and becoming digital, you will bring your company one step further towards new business opportunities. While it may take several months to transition fully to an online project management platform, the effort will be worth it down the line. Make sure that you have a system to fall back on while the transition is in progress and start making plans and brainstorming about the exciting new possibilities of your chosen collaboration tool.