Often, women are given compliments for juggling their work and home responsibilities with ease. “She’s a great multitasker! She can get 10 things done at once,” goes the usual narrative. However, getting 10 things done at once only lowers your IQ, pushing it far below that of a person who has been smoking pot, according to the Institute of Psychiatry at the University of London. This is because you are actually not getting all those things done at once.
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Multitasking, a myth?
Devora Zack, the author of Singletasking: Get More Done — One Thing at a Time, calls multitasking a myth. She says that what people actually do when they say they are ‘multitasking’ is what neuroscientists call ‘task switching’. Instead of being engaged in many things at once, which is hardly even possible, they rapidly move back and forth between different tasks. That doesn’t sound like the best way to work, does it?
The Energy Project Audit seems to agree, as their statistics say that almost 70 percent workers reported that they had difficulty focusing on one thing at a time and were easily distracted during the day. Zack says that multitasking lowers productivity by 40 percent and even shrinks the grey matter in our brains. Not long ago, Forbes had reported that multitasking can even be the cause of early mental decline. Chronic multitaskers, said the writer, were found to have increased levels of cortisol, the stress hormone, which could even cause memory loss.
The case for single-tasking
There is an endless amount of scientific research that explains why multitasking is dangerous for our brains. If so, then what is the alternative? We always seem to have so much work at hand and a limited amount of time to do it in. How do we then get more done in less time?
You should single-task. Yes, that’s the exact opposite of multitasking. Instead of trying to achieve the impossible and dabbling in too many things, single-tasking means to focus on a single task at a time, sans any distractions. You do not move on to another task without finishing the task at hand. This is the way our brains were created to work, says Zack.
Single-tasking improves focus and concentration on the task at hand. It reduces stress levels greatly, as being worried or tense is inevitable while multitasking and having to divide your time and effort among numerous activities. This energy can be now re-channelised to complete one task more efficiently in lesser time.
When you single-task, you start realising that the actual time and effort required to complete a certain task is far less than what you would put in if you were multitasking. You will also be able to make out which of these tasks are not so relevant and can be done away with it.
How to single-task?
Chronic multitaskers, there is both good and bad news for you. The bad news is that you cannot turn into single-taskers overnight. It may take weeks, even months, to start adhering to a single-tasking way of doing things. But the good news is that researchers have proven that you are never too old to learn something new and make a life change. So here’s how you can start single-tasking, one step at a time. Remember: be patient with yourself:
- Try single-tab browsing: A lot of digital natives are trying out this habit of eliminating tabs, leaving behind just one so that they can focus entirely on the work they are doing.
- Make a to-do list: A to-do list is great to stay on track but make sure that you move further down the list only when you have done and checked out the task above it.
- Stay notification-free: One of the main distractions we face while working is that of mobile and desktop notifications from the various apps we are logged on to. A notification beep is an excuse to procrastinate or shift tasks. So the best way to stop this from happening is by turning off all your notifications or putting your phone on silent while working.
- Block distractions: You could be mindful, control your environment, and take steps to physically block distractions by moving away, closing doors, or putting up notes. But what if you are not able to control the urge of checking your phone, Facebook profile, or email every five minutes? Use an app like Freedom to block such sites for however long you need to.
- If nothing works, try cluster-tasking: Cluster-tasking means bunching up a few tasks and distributing them over different times in a day. Say, you are a social media addict. You could allot two or three slots of time during the day to check your updates and stay away from doing so during the rest of the day.
These are only small steps towards successfully transforming into a single-tasker. After all, all of us want to be smart workers and being smart does not mean doing many things at once and not being good at any of them. It means being able to efficiently complete the tasks at hand. Practise single-tasking and do let us know in the comments section below if it made a difference to your working style and output.