[TCI Jobs]:Administrative Assistant at Dreamcatchers Foundation

By Dreamcatchers|17th Jun 2009
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Location: Mumbai

Dreamcatchers Foundation is a NGO based in Mumbai and offers transformative programs for children and youth. We invite applications from young and enthusiastic individuals for the post of Administrative Assistant. You should be someone starting out in your career in this moment, looking for a workspace that is experimental, enjoyable and dynamic.

The ideal candidate will be able to hold himself or herself to the following demonstrated ethics:

 Hold confidentiality

 Demonstrate creativity in the form of continuous improvement to internal processes.

 Provide leadership to meet overall objectives of Dreamcatchers

 Hold high expectations of oneself

 Meet deadlines

 Provide instant communication on lapses to immediate in-line; as well as Head of Organization

 Inspire people to deliver

 Create an atmosphere of ease, humor, acknowledgement of hard work, camaraderie and gratitude for each team member’s presence and contribution.

Roles and Responsibility:

1. Responsibility for the overall work performance of Dreamcatchers in the following domains:

 Work with employees at many different job levels to instruct them and see that their jobs are done efficiently and ensure on time delivery of tasks

 Personal assistance to Head of Organization

 Office management

 Processes for program implementation

 Systems of managing people and data

 Managing Public Relations

 Co-ordinate program planning meetings and weekly meetings through staff calls

 Developing Dreamcatchers overall schedule

2. Management of office environment, such as:

 Carry out general administrative and office managerial tasks including filing, telephone answering, data entry, record keeping, printing, binding etc.

 Deal with general enquiries via phone and email

 Be responsible for the day to day running of the office including supply management, liaising with partners.

 Gathering, adapting, storing and distributing information within the company.

 Building information systems.

 Provide project support and ensure processes are followed.

 Conduct web-based research

 Mailing and courier

3. Managing Human Resource Requirements:

 Introduction of Dreamcatchers systems and processes to new staff

 Leave application management

 Maintaining personnel files (both electronic and hard copy) –

 Health Insurance Policy management

 Planning and providing leadership for Team activities and celebrations

4. Personal assistance to Head of Organization

 Diary and travel management

 Taking minutes at board meetings

 Track correspondence

 Take dictation for correspondence, reports, etc.

 Transcribe conversations, letters, etc.

 Other duties assigned by the Head of Organization

5. Providing document and telecommunication management.

6. Planning, organizing, providing leadership for logistics related to training programs, retreats, accommodation, traveling and hosting visitors.

7. Providing specialized support to other Peers; including management of administrative projects/tasks for Second Line leaders.

8. Responsible for the development, implementation and follow through on special projects as assigned by the Head of Organization

Please get in touch by sending us your CV to jobs.dreamcatchers@gmail.com and a cover letter stating what draws you to this particular position by June 12, 2009. Please include the job title in the subject line of your email.

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