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How Do I Backup Hotmail Email Folders to Hard Drive

Keeping a copy of webmail data has never been more important than now. In this article, know the answer to How do I Backup Hotmail Email Folders to Hard Drive efficiently.

5th Mar 2019
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In the modern era, the incidents of hacking, virus attacks, ransomware attacks, and other issues have increased frequently. So keeping a backup copy of all online data has become a necessity. Same holds true for emails messages in webmail accounts. Today, in this article, we will be relating to one such webmail service i.e., Hotmail and answer a trending question i.e., How do I backup Hotmail emails folders to hard drive.


Hotmail Backup – A Necessity

Hotmail (now known as Outlook.com) has always remained at the forefront of webmail services. It has experienced various ups and downs throughout its history still maintaining a user base numbered in millions. But just like any other internet service, Hotmail users are also susceptible to hacking incidents. There have been a number of such incidents where users have lost their entire Hotmail data in an instant. Thus, keeping a copy of Hotmail data in local machine has now become a necessity.

Although the prime reason to backup Hotmail email folder to hard drive is cyber-crime. In some scenarios, the need to migrate data from Outlook.com to desktop email clients such as Thunderbird, Outlook, eM client, etc also requires such a backup task.


Free Methods to Backup Hotmail Email Folders to Hard Drive

There is no direct export option provided by Microsoft to extract Hotmail emails on computer. However, a certain stepwise method can help users in saving their webmail messages on local system. This free solution is defined below:

-> Start by Logging into your Hotmail account on a browser

-> Open an email that you wish to take backup of

-> Now, under message's header area, find the down arrow next to Reply

-> From here, select the option of View message source:

  • Or simply Right-click and on the context menu that appears, choose View message source option.

-> Once the source code of the message opens, perform the following steps:

  • For Windows: Hit the Ctrl+A key to highlight the entire text and afterward hit Ctrl+C to copy the highlighted code.
  • For Mac: Hit the Command +A key, followed by Command+C key in order to select and copy the message source on Mac OS platform.


-> Check to see if your browser provides you with a direct option to save the email source code in EML format:

  • Go to File > Save As in the email message source tab
  • Rename the file to whatever name you want, followed by a .eml extension(eg-message1.eml)
  • Generally, browsers only allow .html or .htm extensions for saving purpose. So double check the file extension to be of .EML type
  • Click Continue and save the message file to any location on your hard drive.


-> If browser does not allow saving in EML file format:

  • Once you have copied the message source code, launch any plain text editor such as Notepad application
  • Create a new text document
  • Hit the Ctrl+V key on Windows or Command+V if you are using Mac system. This will paste the copied content
  • Afterward, save the text document with .eml extension on your hard drive(eg- message1.eml).


Points to Remember with Regard to Above Solution

In absence of any direct mechanism, the above-described method is a good alternative to download Hotmail emails to hard drive. However, it's feasibility reduces significantly when faced with a situation which requires saving a lot of emails to local machine. Why? Because the given approach works to save messages one at a time. The steps need to be repeated over and over again for all emails. So in order to backup Hotmail Email folders to hard drive instantly, we will get to know a smart solution in the next section.


Save Hotmail data to Local Machine in Bulk

For creating a copy of all your Hotmail emails at once, a specialized software application is required. The relevant choice in these scenarios would be SysTools Hotmail Backup Wizard. Available for both Windows and Mac, this program is built for performance. It has the ability to export emails from Hotmail to computer in four most demanding formats:


MBOX – The most popular file format supported by 21+ email clients including Thunderbird, Apple Mail, Entourage, Pocomail, etc.

PST – The proprietary format of Microsoft Outlook used to store all its mailbox contents.

EML – A common file format used to represent single email messages.

MSG – Also represent single messages but exclusively for MS Outlook platform.


There are multiple free and paid email applications that can be used to view these emails on local machine. So not only can you create a backup of all your Hotmail email folders in hard drive but can also access them anytime.


Steps to Save Hotmail mailbox in computer

  1. Run the Hotmail Backup wizard on your Windows/Mac system
  2. Login to your Hotmail account securely within the program
  3. Select the backup format and enter destination location
  4. Press the Start button and all your Hotmail folders will be downloaded at preferred


Concluding Thoughts

Data Loss- Something that no one wants to face knowingly. Especially in email domain where losing data could mean loss of income. Even entire organization falls and files for bankruptcy when they lose access to their email data. So, in order to prevent that from happening for fellow Hotmail users, we answered an important question i.e., How do I backup Hotmail Emails to Hard Drive? Two separate solutions to save single or bulk messages from Hotmail folders are provided respectively. Users may choose any of them as per their requirements.

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