Careful! You don’t want to make these 5 common HR tool mistakes!

16th Oct 2017
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Ask any HR executive or manager and he will tell you that an effective Human Resources tool can increase efficiency, lower administrative burdens, drive productivity gains, improve retention rates, and maximize morale. Most HR tools have the ability to track job applicants and manage employee information efficiently. However, if you're not careful, you'll end up making these five mistakes that will cost your company dearly:

Image: Shutterstock

Image: Shutterstock

Failure to manage change effectively

In the last few years, there has been a rise in enterprise-level changes, and organizations are finding it hard to effectively manage how their employees are getting impacted by the changes, especially when it comes to the implementation of a human resource tool. This is because managements are unable to identify the changes that are happening and the reasons behind those changes. However, by communicating with your employees and addressing their needs and concerns, you can ensure that the change is understood across all levels.

HR tools that refuse to grow with your company

If your HR team spends their time and training on a tool that the company is bound to outgrow in the coming few years, it will only bring them back to square one. To avoid a situation like this, you need a tool that grows as your company evolves. Whether the goal of your company is to become a global enterprise or simply gain 25 new employees in the next two years, when your HR tool stays in sync with your company's needs, it becomes a one-stop shop for all HR activities.

Not knowing which HR need is most important

Whether it is payroll, compliance, benefit, or general help, when you know which HR need is primary, you can choose a tool that will cater to those needs and make your HR team's job simpler. However, zeroing down on the right tool is not possible if you are not certain about your company's primary HR needs. Therefore, HR managers should discuss with their teams and find out what would make their job easier, and select tools accordingly.

Having different HR tools for different teams

When different HR sub-teams are assigned different responsibilities and tools and there is no communication between the sub-teams, it is bound to result in doom sooner rather than later. It is for this reason that no matter who is handling HR's most critical jobs, all the information needs to be kept in one easy-to-find location so that there are no inefficiencies and oversights.

Not looking at enough HR systems

You need to look at more than one or two systems and review them carefully before finalizing the HR tool that your company's HR team needs most. Reviewing a larger number of systems will make you far more knowledgeable on the capabilities of the industry's leading HR systems, and this will in turn help you make a more informed decision.

A growing number of companies are increasingly making investments in HR technology infrastructure. However, it is important to avoid making the above-mentioned five mistakes for the purpose of safer investments and organizational functioning.

Read Also: The 3 most common (and costly) hiring mistakes

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