In this article I explain what is a job description document, explains its importance as well as benefits.
A job description is an official document that defines the duties, responsibilities, required qualification, reporting relationship and general task of a specific job. Generally, this document is used in states responsibilities as well as particular liabilities for the job. It also details the skills and qualifications that an individual applying for the job requires to possess. These documents are an effective communication tool because it tells your colleague that where their jobs leaves us as well as says that the job of another employee starts. Generally it is one of the most important document which a candidate gets about a job listing. These documents are also used as communication tools that are very important in any organization's success. Usually it is a first major step in the hiring process and gives all relevant and essential information about a job.
Generally the description provides all essential information which might be good for both the company and the candidate because it helps both parties to remain on dame page regarding the job posting. It is a list that a candidate might be used for ordinary projects, function and obligations of a position. Normally it is necessary in the recruitment process to inform the applicant's of job profiles as well as state the requirement of the job. Some basic steps which are essential in developing a job description such as gather the proper people for tasks, perform a job analysis, write the job description, view the job description periodically and use the job description as a basis for the employee development plan.
Basically a job description is a broad, general and a written statement of a particular job that is based on the findings of the job analysis. This document generally includes duties, purposes, responsibilities, scope, designation of job, working conditions of a job along with job title, name or designation of the person whom the candidate reports. Therefore a job description usually forms the basis of the job specification. These documents also contain the information about basic tools, how the equipment used, knowledge or skills required as well as defined the relationship with other employees including the boss.
Generally it is a detailed written account agreed between the management and the candidate and also outlines essential skills, training and education that is required by a potential employer. Once it is prepared it can serve as the basis for interviewing a candidate, orienting a new employee and finally in the evolution of the job performance. These documents should be based on a thorough job analysis as well as they should be brief and factual as possible. It should not be limited to explaining the current position or work that is expected furthermore, it may set out goals for what might be attained in the future.
This document informs the candidate that who is assisting with the interview process about the questions to ask candidates and also define what you seek in the employee. This document allows them to focus on their primary duties and paints a clear picture of what is expected from the specific role. Here are some basic benefits of using job description such as developing new employee orientation, determine compensation or other rewards, manage performance and decrease liability, better recruitment, better compensation data, legal compliance and people planning.